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SCHS Finances

ASB ACCOUNTING TECHNICIAN Role

The ASB Accounting Technician performs a variety of technical accounting duties in support of ASB high school accounts and functions; process, evaluate and record various transactions; maintain, balance, reconcile and adjust assigned accounts; prepare and maintain a variety of financial and statistical records and reports.

Procedures

PURCHASE ORDER (First step before expense occurs):

Before a purchase (expense) is made, it must be pre-approved by the club and ASB via a purchase order. A purchase order form along with all supporting documentation must be approved in the ASB business meeting before an expense occurs. ASB meetings are held every Tuesday during 3rd period.

 

CHECK REQUEST:

After the items are received and accounted for, a check request form, vendor invoice and packing slip must be turned in and approved through the ASB business meeting. Upon approval, a check will be cut and sent to the vendor. 

 

ASK/DONATIONS:

A club or team ASK is purely a request for a donation. The club/team cannot  legally require a student to donate in order to participate in the club/team. Donations are tax deductible.

 

FUNDRAISER:

A fundraiser form must be turned in a minimum of 2 weeks before the date of the fundraiser. Please turn in forms to Mrs. South or Mrs. Tapia's mailbox. Once it is approved through the ASB business meeting, the club advisor will be notified. If it is not approved, there will be a follow up email sent to the advisor.

 

DEPOSITS:

Do not leave deposits in Mrs. South's mailbox. Funds must have a deposit form filled out prior to dropping off. 

Links

ASB Accounting TechNICIAN
Jocelyn South (760) 331-6659 ASB Accounting Tech

Location: ADMIN Building, Room 3106

Hours: 7:00AM-3:30PM, Monday-Friday

Phone: 760-331-6659

FinancE Office Information

Location:

The Admin Building

Room 3106

 

Financial Office Hours:

Monday-Friday

7:00 am -3:30 pm 

Please call or email Mrs. South if you would like to make an appointment to meet with her.

(760) 331-6659

Jsouth@carlsbadusd.net

Finance Documents